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Privacy Policy

Personal Data Protection Notice

POUTRECS commitment to protecting the personal data of members, participants, volunteers, donors, strategic partners and website visitors.

Last Updated: 15 July 2026
01

Policy Overview

Persatuan Sukan Rekreasi Putrajaya (POUTRECS / PSRP) respects your privacy and is committed to handling personal data responsibly, transparently and securely. This policy explains the types of data we collect, the purposes of processing, possible recipients, security measures, retention periods and your rights as a data subject.

Data Controller
POUTRECS / PSRP
Scope
Website & Programs
Reference
PDPA 2010 / Akta 709

Personal Data We Collect

We collect only relevant and reasonable data for POUTRECS operations, programs, donations, enquiries and community management.

Identification details such as full name, organization, designation or representative name.

Contact details such as email address, phone number and mailing address where provided.

Form-related information such as enquiries, messages, volunteer interest, collaboration proposals, sponsorship enquiries and program information.

Donation-related information such as contribution amount, payment method, proof of payment and receipt status.

Basic technical information such as IP address, browser type, device, access time and system security data.

Purposes of Processing

Your personal data may be processed for the following purposes depending on your interaction with POUTRECS.

01

To process enquiries, feedback and official communications from the public.

02

To manage volunteer registrations, program participation, strategic partnerships and sponsorships.

03

To process donations, payment verification, donation records and receipt issuance.

04

To manage community programs, recreational sports events, wellness activities and POUTRECS initiatives.

05

To maintain website security, prevent system abuse and support internal audit records.

06

To comply with legal, accounting, governance, association record and lawful authority requirements.

7 Personal Data Protection Principles

POUTRECS strives to align its personal data handling with the personal data protection principles under Act 709.

1

General Principle

We process personal data only for lawful purposes connected to POUTRECS operations.

2

Notice & Choice

We inform users of the purpose of collection and provide reasonable choices where applicable.

3

Disclosure

Personal data will not be disclosed to unrelated parties except where required for lawful purposes.

4

Security

We take reasonable technical and organizational safeguards to protect personal data.

5

Retention

Data is not kept longer than necessary for the purpose of collection or legal requirements.

6

Data Integrity

We strive to keep personal data accurate, complete, up to date and not misleading.

7

Access

Individuals may request access or correction of their personal data subject to identity verification and applicable law.

Disclosure to Third Parties

We do not sell your personal data. Data may only be shared where necessary for lawful operations, such as payment providers, email providers, hosting providers, system administrators, auditors, professional advisers, authorities or program partners relevant to activities you participate in.

Security, Retention & Data Transfer

Security

We use access controls, user authentication, internal audit and reasonable technical security measures.

Retention

Data is retained only as long as needed for operations, association records, accounting or legal requirements.

Transfer

Where data is processed by technology providers outside Malaysia, we will take reasonable protective measures.

Cookies & Technical Data

This website may use basic cookies for website functionality, session security, performance and analytics. You may control cookies through your browser settings. Disabling certain cookies may affect some website functions.

Children & Youth Data

For programs involving children or youth, POUTRECS may collect participant information for registration, program safety and official communication. Where required, parent or guardian consent will be requested before participation or certain data processing activities.

Your Rights as a Data Subject

You may submit requests relating to your personal data subject to identity verification, operational requirements and applicable law.

✓

Request access to personal data held by us.

✓

Request correction if data is inaccurate, incomplete or outdated.

✓

Withdraw consent for processing subject to operational and legal requirements.

✓

Request certain processing to stop where it causes damage, distress or is no longer required.

✓

Object to the use of data for direct marketing purposes.

✓

Submit enquiries or complaints regarding the handling of personal data.

Data Breach

If a security incident involving personal data occurs, POUTRECS will take reasonable steps to investigate, contain risk, restore system security and make appropriate notifications where required by law or regulatory guidance.

Privacy Enquiries

Contact POUTRECS

For access requests, correction requests, withdrawal of consent or privacy-related enquiries, please contact us through the contact page.

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Together with Malaysians in Putrajaya, we are building a healthier, more active and united community towards the world stage.

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Focus
Recreational Sports & Health
Our Reach
Putrajaya, Malaysia & International
Registration
PJS Reg. No.: 5653/2012